Monday, February 1, 2010

Using Make Single Project Directory - "SPJ"

Where to find the SPJ command:
1. Pulldown menu: File->New Single Project
2. Ribbon menu: Title->New Projects->Single Project
3. Command Line: "SPJ"

What does New Single Project do exactly?
- Creates the primary folder with the project name and the job number.
- Creates all the sub-folders that are needed for a project
- Creates all the blank CAD drawings with the correct job numbers
- Creates the sheet set needed for the project with the job number.
- Will include folder updates that have been approved by the CAD Steering Committee.

FAQ's
Why do we use the SPJ command?
- Because there is a lot to remember when making a new project folder, the SPJ command will create all the necessary folders and start up files you will need for the project.

Why do we have to use AutoCAD to make the new project directory? I don't start a project using AutoCAD.
- Right now, this is the only way to ask for input and apply that to information to new project folders, files, and other information.

Why can't I just make a folder to copy over and over again for new projects?
- We could do it that way, but what the SPJ command does for you is rename all the folders and files based that project number. This saves you a lot of time.

What if someone made the job folder, but didn't include all right folders and files information?
- Run SPJ and use the exact same project name. It will create the correct folder structure and will not overwrite or delete existing information. This will also give you all your standard folder and file names with the job number.

What if the project does not have a job number?

- Every project should have a job number. If the folder does not have the project number and has work in it, then when it gets a job number add the job number to the folder and repath all the linked files. The sooner you do this the better.

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